Guidelines for AAAI-26 Poster Sessions

Presenters are responsible for printing, transporting, installing, and removing posters for their assigned session. Posters may be transported from your home print shop in a poster tube or cannister. Posters may also be printed locally; see below for resources.

Poster Size and Orientation

All posters should be PORTRAIT in orientation and should be no larger than A0 which is 841mm x 1190mm or 84.1 cm x 118.9 cm or 33.1 inches x 46.8 inches

To ensure the best display experience, posters should be printed on standard poster material that is slightly rigid. The use of the following materials is strictly prohibited:

• Any material with adhesive backing
• Foam board
• Fabric
• Laminated paper
• Plain lightweight paper

If the use of any of the above materials results in damage to the free-standing poster boards, presenter will be liable for the cost of damages.

Poster Installation and Removal Policy

Authors are responsible for installing their posters before their designated session and removing them immediately after the session concludes.

Main Technical Conference Poster installation details:

For the main technical conference poster sessions in the expo hall(s):

Posters must be installed between 8:00am and 11:45am on your session day. Do NOT install the day before—poster boards are cleaned nightly, and any lost or damaged posters will be replaced at your own expense.

• Your designated numbered poster spot will be assigned and communicated to you in advance.
• Please also refer to the AAAI-26 website the day before to verify your numbered spot as changes may occur at the last minute.

Main Technical Conference Poster removal details:

The expo hall closes daily at 4:30 PM sharp. Security will not permit access after this time. All posters must be removed before the hall closes, as the display boards must be cleared and ready for the next day’s presentations.

Posters remaining on display boards after 4:30 PM will be discarded without notice.

Bridges, Labs, Tutorials, and Workshops: Poster installation and removal details will be provided by your program organizers.

We appreciate your cooperation in helping us maintain a smooth schedule for all participants.

Poster Printing Resources

Option 1:

AAAI-26 offers a poster printing and delivery service available to all authors, provided by Arcon Marketing:

• Posters must be ordered in advance, and the printer will deliver them on site for pick up at Singapore Expo. Please see the detailed guide for specific instructions.
• If you are interested in this option, please use this order form

Option 2:

Presenters may elect to employ a local poster printing service provider in Singapore, such as: https://www.printcity.com.sg/poster-printing-singapore.html

Presenters are responsible for delivering or picking up of their posters for display at their assigned session.

Poster Guide

Please take a moment to read the important details on page 11 for more information on managing your poster display on site.