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Association for the Advancement of Artificial Intelligence

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AAAI-23 Submission Guidelines

Submission Instructions

 

Author Registration

Authors must register at the AAAI-23 web-based technical track paper submission site before they can submit abstracts and papers. To avoid last-minute congestion, authors are encouraged to register well in advance of the abstract deadline. Authors are required to use the same CMT account (i.e., associated with the same email address) across all submissions and review assignments.

IMPORTANT: Authors must enter the names of ALL AUTHORS at the time of registration (by abstract deadline) — CMT includes a hard-coded note that this is optional, however, this is a mandatory step for AAAI-23 authors. According to AAAI policy, all author names must be added at the time of abstract registration, and the list of names as well as the order in which they appear cannot be changed after August 15. In addition, the contact author and contact information cannot be changed after the abstract submission deadline. For the complete policy on Guidelines for Changes to Titles/Authors after Submissions, please see below.

Given the size of the conference, all authors of AAAI-23 submissions will be expected to join the conference’s reviewer pool unless prevented by extenuating circumstances. Potential reviewers will be vetted based on their research experience, and depending on this experience may be selected as program committee or senior program committee members.

Abstract and Paper Submission

Every submission requires both an abstract submission and a corresponding paper submission. For regular papers, abstracts must be submitted by August 8, 2022 and full papers must be submitted by August 15, 2022. For fast track papers, both abstracts and full papers must be submitted by September 16, 2022. There will be no individual exceptions. If you experience any technical problems with the CMT site, please contact the AAAI-23 Workflow Chairs at workflowchairs23@aaai.zendesk.com.

Submissions will not be accepted by e-mail or any other mechanism other than CMT. After submission, the system will not automatically send a confirmation of receipt. If you want to receive a confirmation email, please click the paper ID to view the submission, and then click the “Email” button at the top right to send the confirmation to yourself or all the authors. AAAI will contact authors again only if problems are encountered with papers. We intend to close the submission system exactly at the deadline. Once the deadline has passed, we regret that we will be unable to make individual exceptions or to correspond with authors regarding circumstances that prevented timely submission.

At the time of abstract submission, authors should include a full title for their paper and a complete abstract in the fields provided. Submissions that have “placeholder” (e.g., test or xyz) titles or abstracts (or none at all) will be deleted. Authors of such vacuous submissions will be notified that their abstract has been deleted and will not be allowed to submit a full paper. The Program Chairs also reserve the right to reject papers without review if they change their abstracts substantially between the abstract and final deadlines.

Papers must be formatted in AAAI two-column, camera-ready style; see the AAAI-23 author kit for details. Papers must be in trouble-free, high-resolution PDF format, formatted for US Letter (8.5″ x 11″) paper, using Type 1 or TrueType fonts. AAAI submissions are anonymous and must conform to the instructions (detailed below) for double-blind review. The authors must remove all author and affiliation information from their submission for review, and may replace it with other information, such as paper number and keywords. Submissions may consist of up to 7 pages of technical content plus additional pages solely for references; acknowledgements should be omitted from papers submitted for review.
Only PDF files are required at the time of submission for review; authors will additionally need to submit paper source files if their paper is accepted for publication.

Submission Limit per Author

Each individual author is limited to no more than a combined limit of 10 submissions to the AAAI-23 technical track (including papers in the AI for Social Impact and Safe and Robust AI tracks) and authors may not be added to papers following submission (see below for policies about author changes).

Guidelines for Changes to Titles/Authors after Submissions

MODIFICATIONS TO SUBMISSIONS ARE ONLY ALLOWED UNTIL THE FULL PAPER DEADLINE (August 15 for Phase 1 submissions, September 16 for fast track submissions). No exceptions will be granted. Please see the full policy on Paper Modification Guidelines.

Policy Concerning Multiple Submissions to Conferences or Journals

AAAI-23 will not consider any paper that, at the time of submission, is under review or has already been published or accepted for publication in any archival venue such as a journal or a conference (workshops and preprint servers such as arXiv are acceptable). Authors are free to retract a submission from a venue with a concurrent review process (e.g., from NeurIPS-22) and submit the same work to AAAI-23 as a regular paper, provided that this retraction occurs before the AAAI-23 submission. Authors must confirm at the time of submission that the paper is not under review at another archival conference or journal.

Once they have made a submission to AAAI-23, authors may not submit the same paper to another archival conference or journal until they receive an accept/reject decision from AAAI-23 or they withdraw their submission from AAAI-23. In some cases, it may require a judgment call to determine whether two concurrent submissions constitute a violation of AAAI’s multiple submission policy. If a concern is raised about the similarity of two non-identical submissions, at least three people will inspect whatever information is available about both submissions. If they all agree that the simultaneous submission has excessive technical overlap, the paper will be summarily rejected and the organizers of the other conference will be informed about AAAI’s decision. As with all summary rejects, such decisions are final.

Citation and Comparison

Papers are expected to cite those refereed publications most relevant to their content, but authors are excused for not knowing about all non-refereed work (e.g, appearing on arXiv). Nevertheless, in cases where such prior work is widely known in the field, its existence may be considered by reviewers in assessing a submission’s novelty. Papers published less than two months before the regular paper submission deadline (August 15, 2022) are considered contemporaneous to all AAAI-23 submissions (whether submitted as regular or fast track submissions); authors are not obliged to address such papers (though, especially for the camera ready versions of accepted papers, authors are encouraged to do so).

Reproducibility Guidelines

Authors must complete a reproducibility checklist at the time of paper submission, which outlines how to reproduce the results of the submission. These responses will become part of each paper submission and will be shared with reviewers. Information related to reproducing experimental results described in the submission may be included in the main paper or the Code and Data Appendix, as appropriate. Further technical details (proofs, descriptions of assumptions, algorithm pseudocode) may be included in the Technical Appendix. When appropriate, authors are encouraged to include detailed information about each reproducibility criterion as part of their Technical Appendix. Reviewers will be asked to assess the degree to which the results reported in a paper are reproducible, and this assessment will be weighed when making final decisions about each paper.

Ethics Policy

All AAAI authors and reviewers are required to honor the AAAI Publications Ethics and Malpractice Statement, as well as the AAAI Code of Professional Conduct. A paper may be rejected if an author is found to violate the AAAI Publications Ethics and Malpractice Statement or the AAAI Code of Professional Conduct.

Demonstrations

During paper submission, authors will be able to express interest in giving a public demo of systems described in the paper. Based on these expressions of interest and on reviews, papers will be selected to participate in a demonstration session, which will happen in addition to technical talks and posters.