Date: February 14th 2013


**Request for Preliminary Proposals to Host AAAI 2015**

Dear AAAI Members,

The Association for the Advancement of Artificial Intelligence is currently seeking preliminary proposals for host cities for AAAI 2015. The conference is typically held Sunday through Thursday during the timeframe of mid-July through early August. At this time, AAAI conferences are restricted to North American venues. Proposals will be reviewed by the AAAI Conference Committee and Executive Director, and their recommendations will be considered by the AAAI Executive Council. Final selection of a site will be made this spring. The lead organizer of a successful proposal will be named General Chair for the conference.

Preliminary proposals are requested by February 28, 2013. Groups with promising proposals will be asked to develop a full bid in collaboration with AAAI for final consideration.

Proposals should reflect the following priorities that AAAI usually places on venue selection:

1) Active local AI community
2) Accessibility and attractiveness for national and international attendees
3) Student accommodations/services available
4) Cohesive and adequate meeting space
5) Affordability for attendees and conference organizers

Proposals should include the following information:

1. Target Year(s) of Proposal

2. Biosketches of one to three local organizers. The lead organizer of a successful proposal will be General Chair of the conference and will work with the AAAI Office and the Program, Tutorial, and Workshop chairs on decisions involving conference activities, arrangements, and programmatic elements. The local organizers will also work with AAAI to help raise funds to support special activities at the conference, and serve as liaisons with local organizations, such as universities, research laboratories, and cultural organizations. The lead organizer must be a member of AAAI.

3. Sponsorship potential. Include a list of local public and private organizations that might be able to support the conference. Provide an estimate of the anticipated amount of support possible.

4. Information about the host city. Why would this be a good site for the AAAI conference? What venues, such as hotels, conference centers, or universities, might be appropriate venues for the conference, which attracts approximately 1,000 participants? If available, provide a broad view of typical local costs relative to other North American cities that would give the committee a clear idea of its affordability/accessibility. (University events offices and/or city tourism offices may be good sources of information about venues, typical hotel costs, and examples of recently held, similarly sized conventions. If convention centers, hotels, or other venues are contacted directly, please specify that you are not acting as an agent of AAAI.

5. Potential for co-location of other conferences or events. Do you know of other conferences that would consider co-location if your proposed city is chosen?

Preliminary Proposals should be sent by email in PDF form to: hamilton@aaai.org. Strong Preliminary Proposals will be further developed in cooperation with the AAAI Office and reviewed by the AAAI Executive Council for final selection. For questions, please contact AAAI Executive Director, Carol Hamilton, at hamilton@aaai.org or by phone at 650-328-3123.

Thank you for your support of the AAAI Conference on Artificial Intelligence.

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