Date: November 29th 2012


Dear AAAI Members,

AAAI is pleased to announce that the 2013 Fall Symposium Series will be held Friday - Sunday, November 15-17 at the Westin Arlington Gateway in Arlington, Virginia, adjacent to Washington, DC. Included below is the Call for Proposals (also available at http://www.aaai.org/Symposia/Fall/fss13.php). Please note the submission deadline of Friday, February 1. Early draft proposals are welcome and appreciated.

Feel free to contact us at fss13@aaai.org if you have any questions.

Regards,

Carol Hamilton
Executive Director, AAAI

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Call for Proposals
2013 Fall Symposium Series
Washington, DC November 15-17, 2013

Sponsored by the Association for the Advancement of Artificial Intelligence

AAAI invites proposals for the 2013 Fall Symposium Series, to be held Friday - Sunday, November 15-17 at the Westin Arlington Gateway in Arlington, Virginia adjacent to Washington, DC. The Fall Symposium Series provides the AI community with a unique venue in which researchers from different areas of AI can:

Present speculative work and work in progress
Hold focused discussions over several days
Build new communities for emerging disciplines
Build ties between existing disciplines

The series brings together a set of two and one-half day symposia at a common site, providing a unique and intimate forum for colleagues in a given discipline. The series also provides an important gathering point for the AI community as a whole. Efforts are made to keep registration and lodging costs low so that graduate students can afford to attend. The series is designed to minimize the administrative burden on the organizing committees of the individual symposia. AAAI manages registration and local arrangements, and provides organizational support, publicity within the AAAI community, and publication of working notes for distribution within the symposium and (optionally) the community at large.

The series runs twice yearly (spring and fall). Approximately eight symposium topics will be selected for the 2013 Fall Symposium Series. Accepted proposals will be distributed as widely as possible over the subfields of AI, and balanced between theoretical and applied topics. Symposia bridging theory and practice and those combining AI and related fields are particularly solicited.

Proposals for symposia should be between two and five pages in length, and should contain:

A title for the symposium.
A description of the symposium, identifying specific areas of interest, and, optionally, general symposium format. The symposia are intended to encourage presentation of speculative work and work in progress, as well as completed work. Therefore, ample time should be scheduled for discussion. Novel programming, including the use of target problems, open-format panels, working groups, or breakout sessions, is encouraged.
The names and (physical and electronic) addresses of the organizing committee, preferably three or more people at different sites, all of whom have agreed to serve on the committee.
A list of potential participants who have been contacted and who have expressed interest in participating. A common way of gathering potential participants is to send email messages to email lists related to the topic(s) of the symposium. Note that potential participants need not commit to participating, only state that they are interested.

Ideally, the entire organizing committee should collaborate in producing the proposal. If possible, a draft proposal should be sent out to a few of the potential participants and their comments solicited.

Proposals will be reviewed by the Symposium Series Standing Committee (Chair: Matthew Taylor, Washington State University; Cochair: Gita Sukthankar, University of Central Florida; and Associate Chair: Kate Larson, University of Waterloo).

The criteria for acceptance of proposals include:

Perceived interest to the AAAI community. Although AAAI encourages symposia that cross disciplinary boundaries, a symposium must be of interest to some community within the AAAI membership. Symposia that are of interest to a broad range of AAAI members are, of course, also encouraged.

Expected size. Although the series supports a range of symposium sizes (roughly 25-75), the target size is around 40 participants.

Lack of established venues on the topic. The AAAI Symposium Series is intended to nurture emerging communities and topics, so topics that already have yearly conferences or workshops are inappropriate.

Qualifications of the organizing committee. The organizing committee should have (1) a good technical knowledge of the topic, (2) good organizational skills, and (3) connections to the various communities from which they intend to draw participants. Committees for cross-disciplinary symposia should adequately represent the disciplines to be covered by the symposium.

Symposium proposals should be submitted as soon as possible, but no later than February 1, 2013. Proposals that are submitted significantly before this deadline can be in draft form. Comments on how to improve and complete the proposal will be returned to the submitter in time for revisions to be made before the deadline. Notifications of acceptance or rejection will be sent to submitters around February 22, 2013.

The submitters of accepted proposals will become the chairs of the symposium, unless alternative arrangements are made. Symposium organizing committees are responsible for:

Writing short calls for participation and registration, which AAAI will distribute to its membership
Additional publicity of the symposium, especially to potential audiences from outside the AAAI community
Reviewing requests to participate in the symposium and determining symposium participants
Collecting submissions for the symposium technical reports from the selected participants
Scheduling the activities of the symposium
* Preparing a short review of the symposium, to be printed in AI Magazine.

Please submit (preferably by electronic mail) your symposium proposals, and inquiries concerning symposia, to:

Matthew Taylor
Washington State University
Pullman, Washington
taylorm@eecs.wsu.edu

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