Proceedings Editor Instructions
To publish a Proceedings with AAAI Press, we require that you proved the following information in order to publish your event's proceedings. To avoid errors and possible typesetting surcharges, please provide complete and accurate information. (Unless otherwise noted, all information should be supplied in standard ASCII form.)
You may e-mail this information to AAAI Press.
Please supply the full and complete name of your event (spell out all acronyms). For example, "The Fifteenth National Conference on Artificial Intelligence."
Please supply the city in which the event will be held, followed by the state or province, (if applicable) and the country. For example, "San Francisco, California, USA."
Please supply the inclusive dates of the event, in the format day-day month year. (For example, 1-15 August 2001, or 30 June - 2 July 2001)
Please supply the name of the one person who will be responsible for coordinating publication of the proceedings with AAAI Press. Provide the contact name, address, telephone, fax, e-mail, and complete surface address for this person.
Please supply any editor's names. Give their complete first (given) name, their middle name (or initial) followed by their complete surname (family name). Do not abbreviate the first name. For example, "John M. Doe."
Editor's Year of Birth and Citizenship
Please supply the year of birth for all editors, as well as their citizenship. This information is required by the US Copyright office.
Please supply the event acronym (for example, AAAI-01)
Event Organizers and Committees
Please supply the event organizer's names, affiliations, and any relevant list of committee member names and affiliations (such as a program committee).
Contents / List of Papers
Please supply a complete table of contents. This should include any sections along with the papers that will published in that section. This information should be as complete and accurate as possible. (AAAI Press will proofread the material against the submitted papers.) Please do not supply the event schedule.
Please supply, in electronic form, a logo for your event (if one exists). The logo should fit within a four-inch square, and should be rendered, if possible, as a vector-based encapsulated PostScript file (such as is created by Adobe Illustrator, Macromedia Freehand, or Microsoft Word's drawing tools.) Less desirable, but acceptable is a bitmapped image file either in native PhotoShop format or uncompressed tiff or high resolution JPEG. Image files must be 300 dpi or larger. GIF and low-resolution jpeg files are NOT acceptable.
Please supply a preface for the proceedings. Include the name(s) of the authors of this preface as well.
Invited Speaker Abstracts (Optional)
If appropriate, please have your invited speakers submit 100-500 word abstracts of their talk for publication in the proceedings.
Event Sponsors (optional)
Please supply a list of event sponsors.
Back Cover Description
Please supply a 100-500 word description of the event that is suitable for presentation on the back cover of the proceedings. This should not be a simple list of tracks, but should describe, in general terms, the contents, the purpose of the event, and any special or interesting highlights.
Please give us the last acceptable date for delivery of the proceedings to the event site.
Please provide a complete address for delivery. This information should include a street address for use by the trucking company (a department and university name is NOT sufficient). You must also include the name of a person onsite who will accept delivery (generally a person connected with the convention center, hotel, or university) acceptable delivery hours, and a telephone number for use by the trucking company. Indicate whether a loading dock is available (if not, extra charges will be incurred.) Delivery to hotels is acceptable, and generally better than delivery to personal residences (because of the need for loading docks).
Please provide the name of the person who will be responsible for coordinating and supplying all of the above information. This person should be available for reading proof, answering questions, and coordinating details. We need this person's name, street address, e-mail address, telephone, and fax number.
Estimate the number of books that you will need at the conference site. This number (usually based on previous year's attendance, will become binding once print order is placed (generally six to eight weeks prior to delivery).
Number of Papers
Estimate the number of papers to be published in the proceedings.
Page Count Limit
Give us the page allowance each author is allowed (for example, no more than six pages.)
Over-Limit Page Charges
If you have decided that authors may exceed the page count limit, let us know the additional pages over the limit you will allow.