Sample Permission Letter
City, State, Zip
I am writing to request permission to reprint the following material from your publication:
[Author, title, date of publication]
[Pages on which material appears or other identifying information]
This material is to appear as originally published [or with changes or deletions as noted on the reverse side of this letter] in the following work, which the AAAI Press is currently preparing for publication:
[Author or editor, title, approx. no. pages]
I am requesting nonexclusive world rights to use this material as part of my work in all languages and for all editions.
If you are the copyright holder, may I have your permission to reprint the material described above in my [book, chapter, paper, etc.]? Unless you request otherwise, I shall use the conventional scholarly form of acknowledgement, including author and title, publisher's name, and date.
Because this material is my own work, I respectfully request that any permission fee be waived.
If you are not the copyright holder, or if for world rights I need additional permission from another source, will you kindly so indicate.
Thank you for your consideration of this request. A duplicate copy of this letter is enclosed for your convenience.
The above request is approved on the conditions specified below and on the understanding that full credit will be given to the source.